This is an nice example of how quick reactions and team work can make for better results.
One of my team members was working on a new product aimed at smaller companies (our clients usually start at 5000 employees). He discovered that his stakeholder had conducted a number of interviews with existing customers to get feedback on their needs and goals. While not as useful as user feedback, it was still a great opportunity to gather some insights.
We immediately got in contact with the stakeholder offering our services to see if there was any help we could bring. He was delighted, he'd conducted the interviews but was unsure how to synthesise the results. A perfect opportunity to put the UX team's skills to use.
Step 1 · The interviews
We spent the first few days listening to the interviews and taking notes. After that we primed our notes. This is a technique I learned from Cooper where you colour code your notes: Green for positive, red for negative and yellow for any suggestions from the interviewee.
Once this was done, it was time to start putting the notes onto a wall.
Step 2 · Synthesis
Normally this step is done on a big whiteboard. Unfortunately, we were split between two continents so that wasn't going to be possible. Step in Conceptboard. An online whiteboarding tool, Conceptboard is designed for exactly this.
The first stage is to simply add all your notes to the wall within a simple structure. I broke the notes down into three categories based on the structure of the interview, with each type of note bundled together. With everyone adding their own notes, the key is to avoid duplications.
The second stage is to start the synthesis. As a group we take turns grouping notes into categories that make sense to us. The process is fun and iterative. The goal is to end up with groupings that capture the themes covered in the interviews and to find interesting patterns. Conceptboard works well for this as you can duplicate your board at any time allowing you to continually try different groupings until the group is happy that every note has been assigned correctly.
As you can see from the image below, taking a step back and looking at the whole board means you can quickly see which areas have the most negativity and positivity. This makes it immediatley apparent what areas may need urgent work.
Step 3 · Persona
The final step for us was helping the stakeholder create a deliverable that would be useful during development. For us that's nearly always a Persona. Working together, we were able to use our groupings to identify needs and goals. Along with some profiling from the interviews we were able to create primary customer persona. The next step would be to go through the same process with users and create a thorough persona for them too.